In addition, and to facilitate the proper and timely payment of applications, the City of Nashua
requires that all submitted invoices contain a valid PURCHASE ORDER NUMBER.
Requests for payment shall be submitted no later than fifteen (15) days after the end of each month
and must include a detailed summary of the expenditures reported in a form that supports the
approved budget. Specifically, DesignLAB agrees to provide the following with each request for
payment:
1. Appropriate invoice forms. The forms shall include the project purchase order number,
a listing of personne! hours and billing rates, and other expenditures for which payment is
sought.
2. A progress report. The report shall include, for each monthly reporting period, a
description of the work accomplished, problems experienced, upcoming work, any extra
work carried out, and a schedule showing actual expenditures billed for the period,
cumulative total expenditures billed and paid to date under the contract, and a comparison
of cumulative total expenditures billed and paid to the approved budget.
The City of Nashua will pay for work satisfactorily completed by DesignLAB. The City of Nashua
will pay DesignLAB within 30 days of approval by the City of Nashua of the submitted invoice
forms and progress reports. The City of Nashua will make no payments until the invoice forms
and progress reports have been submitted and approved.
5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until executed by
the City of Nashua.
6. NOTICES. All notices, requests, or approvals required or permitted to be given under this
contract shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States
mail, postage prepaid, and registered or certified, and shall be addressed to:
CITY OF NASHUA REPRESENTATIVE: DESIGNLAB REPRESENTATIVE:
Any notice required or permitted under this contract, if sent by United States mail, shall be deemed
to be given to and received by the addressee thereof on the third business day after being deposited
in the mail. The City of Nashua or DesignLAB may change the address or representative by giving
written notice to the other party.
AG 3 of 4
