date at no extra charge to agency.
Design and Interior Space Planning Services:
Under the termsof thiscontract interior space planning servicesare to be provided by the Contractor foreach
order. Each order shall include complete installation specificationskeyed to scaled, accurately drafted floor
plans. There shallbe no limitation to the number of revisonsan agency may request. These servicesare to be
provided free of charge to allagenciesprocuring new furniture. Further requirements are:
Foor plansprepared by the Contractor shallclearly and accurately include the depiction any existing
furnishings or equipment to be reused in conjunction with the Contractor supplied furnishings.
The Contractor will utilize the Sate of New Hampshire’s Space Planning Sandards. Any deviationsfrom the
Space Planning Sandards must be approved, in advance, from “Agency”.
Allinterior planning and specificationsprepared by Contractor will fully incorporate compliance with all
applicable federal, state and local codesand ordinances. Such codesinclude but are not limited to: “BOCA
national building code”, IBC (International Building Code), “NFPA fire prevention code”, ADA (Americanswith
Disability Act), “NH Barrier-Free Design Code”, and the Sate of New Hampshire “Space Planning Gandards’.
For the Space Planning Sandardsreference the Gate of New Hampshire web sie at:
https//dasnh.gov/bpm/Docg Interior Soace.pdf.
The Contractor interior space planning “Programming” will include: Conducting interviewswith end user
regarding the budgetary and spatial restrictionsof the project, their overall and particular spatial needs, and
the rate of anticipated growth orconsolidation. Thisinformation willbe coordinated with the agencies overall
goalsand objectives, existing equipment and structural renovation limitations, prior to the Contractor
promulgating and proposing new furniture layoutsforthe agency.
All new furniture willbe specified in the manufacture’slowest price point standard fabricsand finishes, unlessa
higher grade fabric isspecifically requested by the agency.
Interior space planning will include providing agencieswith preliminary design layouts/sketchesfor their input
and approval, prior to progressing to “final” floorplansand specifications. The Contractor will also be
responsible for providing complete installation drawingsto their installers prior to their arrival at the site. All final
floor plansare to be keyed to the specifications, and submitted to the end using agency forreview and
approval prior to their order.
Allsite dimensionsand measurementsare to be verified by the Contractor prior to “finaldesign” of any
installation. The accuracy of all facility dimensions willbe the Contractor sole responsibility. If the Contractor is
found to have designed and specified a new furniture installation which doesnot fit asplanned due to
inaccurate floorplans, it willbe the Contractor's sole responsibility (financial and logistically) to resolve the
matter to the Sate’ssatisfaction. The Sate will not issue payment on such invoicesuntil all matters are
successfully resolved.
Billable Design & Soace Planning Fees, Exception:
It willbe permissible forthe Contractor to charge for space planning and design servicesif such servicesare
requested by an end user; and one of the following criteria apply:
e ace planning sernicesare requested forthe reconfiguration of “existing” furniture, with no order of
new furnishings anticipated, or_
e The order for new furnishingsis anticipated to fallbelow approx. sixty percent (60%) of the total volume
of furnishings that willoccupy the space for which the design services were requested;
e The cost of providing design service feeswillbe quoted asa “not to exceed” project, with billing based
upon an hourly rate that isnot to exceed the net price per hour set forth by the Contractor below.
If any product isdiscontinued by the manufacturer before Contractors receipt of the order, an automatic
substitution cannot be made. Written approval of the proposed substitution must be obtained from both the
receiving agency and Purchasing. The subsequent order must be accompanied by a revised Purchase Order,
issued by Purchasing.
RFB # 2166-19 Page 4
