B,
Contractor shall notify the Contract Manager in writing not later than twenty-four (24) hours
following any loss of or damage to City facilities or equipment. Contractor shall seek to recover
from parties responsible for such loss or damage, and shall inform the Contract Manager in writing
of status of the Contractor’s efforts not later than the tenth (10th) calendar day following the date
of initial notice of such loss or damage. Contractor shall provide progress reports on its efforts to
seek remuneration for such loss or damage to the Contract Manager once every thirty (30) calendar
SECTION 9. CITY AUDIT AND INSPECTION.
The Contractor agrees that authorized representatives of the City may have access to, and the right
to audit, examine, or reproduce, relevant records or documents of the Contractor directly related
to the contractor’s performance under this contract, excluding any work product, attorney client
privileged materials, interoffice memoranda, emails and the like. The Contractor shall refund the
City for any unauthorized uses of Operating Funds or Capital Equipment Funding disclosed by an
audit. Costs of any audit shall be the responsibility of the City. The City reserves whatever lawful
rights it has to participate in and or otherwise pursue compensation or damages payments in
connection with the foregoing.
SECTION 10. PERFORMANCE REPORTS AND EVALUATIONS.
A.
The Contractor shail submit periodic reports as specified in section 4 above (‘Reporting
Requirements”) in a format approved by the City.
The Contractor shall furnish such statements, records, reports, data and information to the City at
such times and in such form as the Contract Manager may reasonably require.
The City may perform on-site evaluations of Contractor’s performance under this Contract at any
time upon twenty four (24) hours written notice (including email or other electronically delivered
notice).
The Contract Manager may perform an on-site audit of books, records and equipment during
business hours, upon twenty four (24) hours written notice (including email or other electronically
delivered notice).
The Contract Manager may conduct annual performance evaluations based on measurables
reflected in the Contractor’s annual Work Plan to be conducted sixty (60) days prior to the end of
the contract term.
SECTION 11. REPRESENTATIONS AND WARRANTIES.
A.
The Contractor represents and warrants that:
L. All information, reports and data furnished to the City by Contractor are complete and accurate
as of the date furnished to the City, and that Contractor shall promptly notify the Contract
Manager in the event of any material change affecting the accuracy or completeness;
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