1. Contractor shall submit a final financial report, including a final expenditure report following the
close of the time period covered by the last invoice requesting a drawdown of funds under this
agreement, to the Contract Manager not later than the sixtieth (60th) day after the termination of
this contract.
2. Upon termination of this contract, any unused funds, rebates, credits (or interest earned) on
Operating Funds or Capital Equipment Funding held by Contractor must be returned to the City.
Subject to the approval of the Contract Manager and the City, Contractor may withhold Operating
Funds sufficient to cover the actual cost incurred to preserve and maintain operations after
Contractor receives notice of contract termination but before the actual termination date but in no
event shall such withholding of funds result in withholding funds which combined with prior
payments exceeds the contract payment amount set forth in Section 5.B above, as due for the
twelve months covered by this contract.
SECTION 7, USE OF ACCESS FACILITIES, EQUIPMENT AND TRAINING.
A. Contractor shall, within sixty (60) days after execution of this contract, adopt a comprehensive set
of policies and procedures for the use of all facilities, equipment and available training, which is
funded in whole or in part by, or provided as services under this Contract. A copy of the
comprehensive policies and procedures shall be provided to the City no later than the thirtieth
(30th) day prior to adoption or updating, for advisory Local Franchising Authority review and
consultation.
B. It is the sole responsibility of the Contractor to ascertain and establish rules, procedures and
guidelines appropriate for the use of facilities, equipment and training consistent with this contract,
subject to providing the City with reasonable advance opportunity for consultation on same. The
Contractor may amend these rules, procedures and guidelines as the need may arise.
C. The Contractor shall provide to City a copy of its policies and procedures, and shall provide to
City any proposed changes to the policies and procedures that require CTAB approval at least ten
(10) days prior to the date the proposed changes are to be approved by CTAB.
SECTION 8. OWNERSHIP OF PROPERTY.
A. Contractor shall notify Contract Manager in writing within five (5) calendar days of its receipt of
any durable property purchased with contract funds to enable the City to identify and record such
property as fixed assets of the City, or as such asset classifications as appropriate. The Contractor
shall:
1. maintain custody and control over all property provided by the City;
2. maintain detailed property records; and
3. provide assistance with PEG program staff to perform an annual physical inventory of shared
equipment. Contractor shall provide an annual inventory of any non-city owned equipment,
including funding sources and/or donors.
Any property purchased hereunder using contract funds shall be property of the City.
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