Board of Aldermen 02-08-2022 Page 5
Alderwoman Timmons
Yes you asked to suspend the rules. Normally we vote on the suspend the rules and | just want to make sure that the
process remain intact because we didn’t vote on suspending the rules. So do we vote here on suspending the rules? We
do not. Okay.
President Wilshire
No. | said without objection. No one objected.
Alderwoman Timmons
Oh okay. All right. | just wanted to clarify that.
President Wilshire
Okay, that’s fair.
Alderman Cathey
Obviously | haven’t been here since 2020 so | might be unfamiliar with the entire scope of the project so | apologize if my
question is off the mark. Could we as Aldermen find out when there’s and ETA on when the files could be accessed so
the public would know when the project is either going to be completed, or near completion, or any sort of information
about this project with Inception Technologies?
President Wilshire
| would have to defer to Director Kleiner.
Kim Kleiner, Administrative Services Director
Certainly. Kim Kleiner. This is a project of huge magnitude. So 29,000 property record files were estimated right now
over 1.3 million documents. So you can imagine what the review of those documents is going to put and roughly to be
totally honest, our staff has to work on the revaluation. That is our priority. We are mandated to do it by the BTLA. We
would like to see if it’s possible to get some assistance from other staff. There is an employee in my office who’s familiar
with the Right to Know and with public documents and she could assist. These employees need to be trained on the
system, and then they need to redact and review the files, and then we need to install the interface. | would not want to
put any type of time limit on it and be unable to meet that deadline.
Alderman Cathey
Follow up? Thank you. So when you send the boxes away to Inception are those files then if someone in the public were
to request something that was in those boxes, they are inaccessible whilst they're at Inception Technologies until they
come back to the office? Is that correct?
Kim Kleiner, Administrative Services Director
That is correct. That has been the practice because the assessing staff has not completed any training. Having said that,
| made it a point on Friday to go through some training and then again this morning with Mr. Feoli to go through some
training. So if worse came to worse, | will access the documents.
Alderman Cathey
Just one more. Thank you. So if | understand it correctly, the plan is once all of the files have been scanned and then
looked at by Legal or whomever to redact information, then they would become available digitally to the public. Is that
correct?
Kim Kleiner, Administrative Services Director
Certainly. Our intention was always to make these documents available. So once they’re looked at, and redacted, and
