Board of Aldermen 02-08-2022 Page 3
Alderman Cathey
Thank you.
President Wilshire
| did see that on the news tonight. | thought that was pretty interesting. They pay you to learn and pretty good deal.
Anyone else?
Alderman Jette
| think the Mayor for supporting downtown business. | heard an inflation was going up. | think $98 is what | paid for the
last suit that | bought.
Mayor Donchess
Is that the one you've got on?
RECOGNITION PERIOD — None
READING MINUTES OF PREVIOUS MEETINGS - None
COMMUNICATIONS REQUIRING ONLY PROCEDURAL ACTIONS AND WRITTEN REPORTS
FROM LIAISONS
From: Donna Graham, Legislative Affairs Manager
Re: Communications Received from the Public
There being no objection, President Wilshire accepted the communication and placed it on file.
PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON THIS EVENING - None
COMMUNICATIONS REQUIRING FINAL APPROVAL
There being no objection, President Wilshire suspended the rules to allow for the introduction of a
communication received after the agenda was prepared.
From: Kim Kleiner, Administrative Services Director
Re: Assessing Project with Inception Technologies
President Wilshire
I'd like to recognize Director Kim Kleiner.
Kim Kleiner, Administrative Services Director
Good evening Madam President, members of the Board. Thank you for allowing me to be here this evening. I’d like to
give a little bit of background if you don’t mind. Back on July 15'" of 2020 we brought a proposal to the Finance
Committee with Inception Technology for the scanning of the property record files. This contract in the amount of $59,638
was being charged against GOFERR funds. At that time, we clarified that this was only an estimate and additional
charges would come forward should the records exceed the amount estimated. To date, $52,245 have been invoiced
leaving a balance of $7,392.
Over the past year and a half, we have provided boxes of records to Inception. Often 100 at atime. They are signed out
and they are signed in. These records have been scanned into a docuware database. Over the past year and a half, a
number of other changes have taken place. During the shutdown caused by COVID, we were slowed significantly on the
number of boxes which could be transferred. Ms. Ocha, an employee of the Admin. Services Division became a trainer
on the system and she left the city. Five other employees within the Assessing Department familiar with the project also
left the city and five new employees were hired. The Assessing Department has been focusing on the tasks that are
statutorily required by the State of New Hampshire, including abatements, exemptions, and credits, and a full measure
and list revaluation. Currently, we have 28 boxes which are at Inception Technologies in the process of being scanned
