M.
Responsibilities of Supervisors: Potential workloads, manpower
requirements, or any possibility of an emergency situation are
considerations of a supervisor before approving usage. Upon receipt of
the vacation request, supervisors will respond as soon as possible, but
within two (2) weeks of receipt of the block week vacation request. Due
to the limited time frame of individual vacation days, supervisors will
respond to the vacation request prior to the date of the requested use.
Number of Employees Allowed at One Time: The number of employees
allowed on vacation at one time shall be determined by the Chief or his
designee and shall not be affected by the availability of police officers.
Final Approval: Before final approval by the employee's supervisor, the
accrual of the necessary vacation time needed must be verified by the
appropriate personnel in the Financial Services Division.
1. The appropriate form will be completed by the supervisor or
employee, and forwarded to the appropriate Financial Services
Division personnel.
2. After approval, the form will be sent back to the employee's
Bureau Commander and the employee will be notified.
Resolving Conflicts: If a conflict arises in the use of vacation time
among employees, the Bureau Commander or designee will resolve any
conflict. The Bureau Commander or designee will use the following
hierarchy in order to resolve conflicts:
Merit Supervisors
Senior Full-Time Employees
Junior Full-Time Employees
Part-Time Employees
Changed/Canceled Approved Vacation: Once a vacation is approved
and the dates are to be changed or canceled by the employee, the
employee must reapply. The employee must complete the appropriate
form canceling the vacation and the entire process began again.
Recall of Vacation: Any approved vacation is subject to recall by the
Chief of Police or designee due to workloads, manpower requirements,
and any emergencies that arise. Employees shall be paid time and half of
their regular rate of pay for a callback when on vacation and granted an
equivalent amount off vacation time, but no less than one day, which may
be banked for future use.
14
