Requesting use of vacation time:
A.
Employees must complete six months of continuous service before taking
any accrued vacation time unless otherwise designated in this Article.
Employees will have the appropriate time accrued before use of vacation
time is approved. An employee may be allowed to take vacation time if it
has not yet been accrued if authorized by the Chief of Police or designee.
Requests for the use of vacation shall be in 5-day (40 hours, 37 1/2 hours
or 35 hours per week) blocks.
Employees are allowed to use vacation in one- or half-day or one (1) hour
increments of vacation leave at a time only upon approval of their bureau
commander or designee.
Employees may use partial vacation days in any increment for payment of
time used for valid FMLA incidents.
Except as approved by the Chief of Police or designee, employees cannot
take more than two (2) consecutive work weeks of vacation at any one
lime.
Approval of Block Weeks: In written form, employees are to request the
use of block week vacations at least three (3) weeks prior to the date of
use, unless waived by the Chief of Police. Employees may request use of
vacation one (1) year in advance. Said requests for less senior employees
in a bureau, division, or shift shall have their vacation request for block
weeks and individual vacation days signed off by all senior employees in
the bureau, division, or shift before submitting same to the Bureau
Commander or designee for initial approval. Upon being requested to sign
off the vacation use, the senior employee(s) will have one week to finalize
this process. The appropriate Bureau Commander or designee may extend
the one-week limit due to the unavailability of the senior employee(s).
The only valid reason for a senior empioyee not to sign off the vacation
request is due to a conflicting vacation usage by the senior employee. If
not completed previously, the senior employee must complete a vacation
request within one (1) week. If the senior employee does not complete his
vacation request or sign off the less senior employee’s vacation request,
the requesting employee will document the circumstances via an
intradepartmental memorandum, attach it to the vacation request, and
submit it to his Bureau Commander or designee for initial approval.
Approval of Individual Vacation Days: In written form, employees are
to request individual vacation days at least three (3) days prior to their use;
however, supervisors may waive this time restriction.
