GENERAL POLICIES:
Compensatory time is allowed for non-exempt employees only under the following conditions:
A. Calculating Conversion: Compensatory time is computed at an hour and a half (1 ¥% hours) for
every hour of straight time worked over 40 hours in a week.
1. Overtime Form: Employees will make out a Department Overtime form and mark their
intention to have the time converted to time coming.
2. Approval: Said form shall be submitted to the appropriate Bureau Commander or applicable
supervisor for approval.
3. Responsibility of Supervisors: As designated by the appropriate Commander or applicable
supervisor, each Bureau or other organizational component will maintain the slips and make
the necessary additions and subtractions as necessary to maintain a current total to the
maximum amount as specified below.
4. Use: Requests for use of compensatory time (time coming) shall be subject to the needs of
the Department including potential workloads and/or manpower requirements. The decision of
the supervisor shall be final and not subject to the grievance procedure.
Maximum Balance: Full-time employees may only have a maximum amount of 24 time coming
accumulated hours at any one time. Any overtime stips submitted for accrual purposes which bring
the total accrued amount beyond the 24 hours will be submitted by the appropriate supervisor or
designee through the normal process for overtime payment to the employee. For each Department
Overtime Form, there will be no splitting of the overtime between time coming and overtime
payment when submitted by the employee for conversion to time coming.
Time/Date Limits: Said time must be used within 3 months of the accrual date, but may not be
carried over from one calendar year into the next.
Responsibility of Supervisors — Expired Time Coming: If a slip becomes outdated, but the
employee has taken partial time coming hours, the time taken will be deducted by the member's
appropriate supervisor or designee and the remaining time will be converted back to normal
overtime for payment.
UTILIZING COMPENSATORY TIME:
When employees utilize compensatory time:
A. Department Form: The employee will complete the appropriate Department form when utilizing
any compensatory time (time coming). The same procedures will be following as vacations, etc.
Deductions: The time will be deducted from the employee's time coming accrual and from the
actual overtime forms or other automated system. Once an overtime slip’s conversion to time
coming has been used completely, the slip will be marked as so and may be kept for record
purposes.
. Termination of Employment: If an employee leaves employment for any reason, any accrued
time will be converted back to overtime hours and will be submitted for payment.
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