Proposed Purchasing Ordinance Updates
§ 5-70Duties.
{7\)_Vendors' catalog file. Prepare, adopt and maintain a vendors’ catalog file. The cataloe file shall be
filed according to materials and shall contain descriptions of vendors' commodities, prices and
discounts:
Proposed Change:
Removal of requirement for a vendor catalog file
Proposed change is requested to update to current practices. Catalogs, pricing, specifications and other
materials are generally found available on the internet or requested from suppliers as part of a bid.
General catalogs are no ionger readily provided.
§ 5-76 Purchases less than $5,000.
Where the total price of a purchase is less than $5,000 it shall be the responsibility of the Purchasing
Manager or Divisional Director, after adequate inquiry, to make the purchase on the basis of price and
quality.
Proposed Change:
Inclusion of Divisional Director as an additional responsible party
Proposed change ts requested to align with current practices
§ 5-77Purchases ($5,000 to $25,000}.
Where the total price is greater than $5,000 but less than $25,000 purchase shall be made on the basis
of evaluation of written price or rate quotations from an adequate number *Add* of suppliers. Such
price and rate quotations shall be forwarded on suppliers’ letterhead. A copy of the written bid
specification from the requesting department must accompany the requisition for purchase and the
quotation package. The Purchasing Manager shall have the authority to award contracts based on
information received or to reject the requisition and require a public bidding process.
Proposed Change:
1. Correct threshold of $25K to align with the proposed change in 5-78
2. Added language to above: “a minimum of 3, where feasible”
Proposed change is requested to more clearly define “adequate” to a best business practice number of 3
quotes
5-78Purchases ater than $25,000).
A. Allsupplies and contractual services, except as otherwise provided herein, when the estimated cost
thereof shall exceed $10,000 shall be purchased by formal, written contract from the lowest responsible
bidder, after due notice inviting bids. All sales of personal property which has become obsolete or
unusable, when the estimated value shall exceed $5,000, shall be sold by formal written contract to the
highest responsible bidder, after due notice inviting bids. [Amended 5-8-2007 by Ord. No. 0-07-85]
12/6/21 *where not mandated by state or federal requirements
