B THE CITY OF NASHUA "The Cate City"
Financial Services Division
Office of the Chief Financial Officer
TO: Mayor Jim Donchess
Members of the Finance Committee
FRO John L. Griffin, Chief Financial Officer
DATE, December 7, 2021
RE: Budgeting and Planning Software - Workday Adaptive Planning (Phase 2)
The Workday Adaptive Planning software solution will enable the City of Nashua to more
effectively create its Proposed FY2023 Annual Budget. In addition, there are a number of other
financial analyses normally conducted by the City staff that can be completed by using this
software solution. Last year, a Workday Adaptive Planning subscription was purchased using
the City of Nashua’s membership in the National Cooperative Purchasing Alliance “NCPA”
contract vehicle. This vehicle provided the City with a 20% discount off of the subscription
price.
The purpose of this communication is to recommend the approval of a new three year
subscription with Workday Adaptive Planning for $ 91,500 per year. This subscription provides
for 20 license seats. In addition, we are also requesting the approval of a Professional Services
Agreement to assist with the training and implementation for a total of $49,280. The total
amount of $140,780 in required funding for the subscription and professional services is
available using the FY2022 Escrows for City IT Accounting Unit 22.1010 Account 71228 -
$118,242 and for School Accounting Unit 91.1.912225 Account 71228 — $22,538
By way of background, the Finance Committee at its November 4, 2020 meeting approved a one
year software subscription with Workday Adaptive Planning ($62,000), as well as a Professional
Services Agreement to assist with the implementation ($92,923). Phase 1 of the implementation
plan began last year with the School District. The School District finance team was able to
create its proposed FY2022 Budget using the Workday Adaptive Planning software solution.
The School District plans to use Workday Adaptive Planning to create their proposed FY2023
Budget.
229 Main Street « Nashua, New Hampshire 03060 + Phone (603) 589-3173 + Fax (603)
589-3168
