A review of the bids submitted finds the lowest qualified bid to be CCS Presentation Systems
(CCS) with a bid of $34,058.68. Adding in the proposed one year service agreement brings the
total to $35,553.68.
For comparison, the lowest bidder (Access AV, LLC) specified:
e A projector that has an estimated bulb life of 3,000 hours.
e A projection screen size of 38” x 67”.
e “Shipping charges will be added to final invoice”. If we use CCS’s shipping charges of
$815.00 as an example, because we are basically talking about similar parts from the
same vendors, the margin between vendors narrows significantly.
The next lowest bidder, Northeast Digital Integrators, failed to specify any model or part
numbers necessary to compare bids.
While there are many similarities, in fact both Access AV and CCS are supplying many of the
same components, the CCS Presentation Systems bid offers a few enhancements:
CCS specified a laser projector with an estimated bulb life of 20,000 hours.
CCS specified a screen size of 57.5” x 92”
Metal enclosures vs plastic.
A LED projector is brighter, has longer bulb life and in most cases is industry standard
today.
e The CCS specified PTZ cameras have additional zoom capabilities
CCS Presentation Systems, a local Nashua company, while not the lowest bid, provides what we
believe to be the lowest cost of ownership. We would like to move forward using CCS
Presentation Systems to complete our AV and videoconferencing upgrade project.
Sincerely,
William Atkinson
Assistant Chief
