Nashua Fire Rescue William B. Atkinson
ini ; ; Assistant Chief
Administrative Office tas) eed oas
70 East Hollis Street, Nashua, NH 03060 FAX (603) 594-3654
www.nashuafire.com AtkinsonW @NashuaNH.gov
To: Steve Buxton, Chief of Department
From: William Atkinson
Date: April 26, 2022
Re: Audio/Video Upgrade Quotes
The audio and visual equipment in the Training and Safety Division classroom and library are in
need of replacement and upgrade. This issue was initially noted during COVID and has
continued to show itself as we attempt to host meetings, conduct training, and communicate our
message out to the public as needed.
Currently we do not have the capability in the classroom to do web meetings or online classes
where video conferencing is required. The projector does not meet new standards in video input
or resolution. We often host guest instructors who cannot connect to our equipment with all new
hardware being equipped with HDMI and DisplayPort not VGA connectors.
With your approval, the classroom would gain a much needed upgrade. The computer, monitors,
audio speakers, microphones and sound processors would all be reused. Two new cameras would
be installed. This will provide us with the ability to video conference, record public meetings and
broadcast the signal from this room to Nashua Community Television. Thus providing the city
with an additional location in which public meetings can be held when social distancing and the
use of the web delivery may require it.
The library upgrades are focused around reusing as much of the existing equipment as possible
while replacing and upgrading the ceiling mounted projector and upgrading to HDMI video
resolution.
The Quotes:
An RFP, 1050-022522 AV Equipment, was put out for bids with six bids submitted. After
careful review, we narrowed the bids to the three lowest bidders for additional consideration.
Access AV
Access AV quote totals starts at $32,179.00. This quote addresses all the items contained in the
RFP. Some of the specified enclosures are plastic where other vendors are quoting metal
enclosures. Access AV is the company who City Hall used for the auditorium project. Access
AV’s quote, specifies that “shipping charges will be added to the final invoice.” If we use the
shipping charges of $815.00 from the CCS quote, as the specified equipment is from the same
vendor, that would bring the bid to a total of approximately $32,994.00.
