City of Nashua
Purchasing Department
Administrative Services Division
229 Main Street - Nashua, NH 03060
May 11, 2022
Memo #22-272
TO: Mayor Donchess
Finance Committee
SUBJECT: Audio Visual Equipment in the amount not to exceed $35,553.68 funded from 71000
Equipment/PEIPP Trust
Please see attached communications from William Atkinson, Assistant Chief dated April 26, 2022 for project
specific details related to this purchase. Below please find a summary of the purchase approval request:
Item: Audio Visual Equipment for the Classroom & Library at the Nashua Fire Training &
Safety
Value: $35,553.68
Vendor: CCS Presentation Systems of Nashua NH
Department: 152 Fire Rescue
Source Fund: 71000 Equipment/ PEIPP Trust
Ordinance: Pursuant to § 5-78 Major purchases (greater than $25,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $25,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.
A competitive bidding RFP for this project was issued on 2/11/2022 and the following bids were received:
Vendor Location Amount Note
Access AV, LLC Concord, NH $32,179.00 | Does not include shipping charges
Northeast Digital Integrators | Merrimack, NH $33,464.00 | Does not include shipping charges
CCS Presentation Systems Nashua, NH $34,058.68 | Shipping charges are included in this total.
Additional $1495 needed for service
agreement.
Ockers Technology Brockton, MA $36,651.00
Red Thread Spaces Manchester, NH $40,650.42
AVI-SPL North Billerica, MA | $71,274.98
We recommend this bid to be awarded to the most advantageous, lowest total cost vendor who met the
RFP specified requirements and meets the requirements for § 5-78 Local Preference.
The Nashua Fire Rescue, and the Purchasing Department respectfully request your approval of this
contract.
Regards,
Kelly Parkinson
Purchasing Manager
Ce: J Graziano
S Buxton
(603) 589-3330
Fax (603) 594-3233
