(USE DEPT OR OFFICE LETTERHEAD]
January 20, 2021
Requester Contact
And Address info
If known
Via email only to address:email com
RE: RTK request received March 11, 2021
Dear XX,
The City is in receipt of your request dated March 11, 2021, under NH RSA 91-A, the “Right-to-
Know” law.
Your request stated in part:
Insert request language here
Response to A (or 1 etc.): In responding to a request for governmental records, RSA 91-A
does not require the City ta compile, cross-reference, or assembie information into a form in
which it is not already kept or reported. (RSA 91-A:4, VID). The information you have requested
is not present in an existing governmental record. However, you are free to amend your request.
OR However, in the spirit of. cooperation, the City provides the following information
(use only if appropriate)
However, in the spint of cooperation, the City provides the following information:
Your request does not reasonably describe governmental records sufficient to enable a
knowledgeable employee to locate the records with a reasonable amount of effort. For example:
XX. However, you are free to amend your request. OR However, in the spirit of cooperation, the
City provides the following information:
The XX: Department (or division, or specific person, etc.) will conduct a reasonable search
(based ‘upon: your.request) (based upon the City’s reasonable interpretation of your request) (for
records matching your request). Once assembled, the pertinent records will need to be reviewed
for redaction of any statutorily protected information. Due to prior Right-to-Know requests, as
well as XX Department and general City obligations and deadtines, this request will take some
time. Please expect a response or update no later than March 12, 2021.
[fa final response or delivery of documents just put this in the past tense (e.g: The ¥X
departinent conducted a reasonable search for the pertment records. They are attached in
sausfaction of your request}
ee: File #2021-XXX
indicate a quotation.
) Commented (NJ2): If you quote less than the whole
_thing, and the “in part” -
* Commented [NJ3): indent a half inch on either side to
* Commented [NJ4]: If you have no idea what they are
asking, feel free to just tell them they are free to amend
their request.
If you have some idea, teil them BROADLY in goad faith how
_ you are going te search for the records you
Commented [NJ1}: There is a different between date of
receipt and date of sending. It is useful to note this to show
that we responded within 5 days of receipt of
' Commented [NJ5): it will be helpful to legal in
subsequent litigation if the number has a prefix unique to
your department. Like 2021-CC001 for the City Clerk's
| office.
