Description of Work:
Professional Engineer to maintain the City’s Cartegraph Pavement Management System (PMS) in
Cartegraph’s Navigator. Professional Engineer will update work history, conduct pavement
conditions surveys, and perform data modeling and analysis on behalf of the City. Professional
Engineer will maintain the City’s pavement management database and provide exports compatible
with the City’s GIS. (the “WORK”)
3. Period of Performance. Professional Engineer shall perform and complete all work by November
21,2022 which date shall only be altered by mutually approved written agreement to extend the period
of performance or by termination in accordance with the terms of the contract. Professional Engineer
shall begin performance upon receipt of an Executed Contract and a valid Purchase Order issued from
the City of Nashua.
4. Compensation. Professional Engineer agrees to perform the work for a total cost not to exceed
Thirty-One Thousand and Seven Hundred and 00/100 Dollars ($31,700)
The Contract Sum shall include all iterns and services necessary for the proper execution and completion
of the Work.
Unless Professional Engineer has received a written exemption from the City of Nashua, Professional
Engineer shall submit monthly requests for payment for services performed under this agreement in
accordance with the values stated in the Agreement. Such requests shall be supported by such data
substantiating the Professional Engineer’s right to payment as the City of Nashua may reasonably require.
Professional Engineer shall submit monthly requests for payment for services performed under this
agreement shall be submitted as follows:
>» Electronically via email to VendorAPInvoices@NashuaNH.gov
OR
> Paper Copies via US Mail to:
City of Nashua, City Hall
Accounts Payable
229 Main Street
Nashua, NH 03060
Please_do not submit invoices both electronically and paper copy.
In addition, and to facilitate the proper and timely payment of applications, the City of Nashua requires
that all submitted invoices contain a valid PURCHASE ORDER NUMBER.
Requests for payment shall be submitted no later than fifteen (15) days after the end of each month and
must include a detailed summary of the expenditures reported in a form that supports the approved
budget. Specifically, Professional Engineer agrees to provide the following with each request for payment:
1. Appropriate invoice forms. The forms shall include the project purchase order number, a listing
of personnel hours and billing rates, and other expenditures for which payment is sought.
2. A progress report. The report shall include, for each monthly reporting period, a description
of the work accomplished, problems experienced, upcoming work, any extra work carried out,
AG 2 of 4
