Finance Committee — 02/02/2022 Page 6
Alderman Comeau
| just had a question for Mr. Hudson. Was this something that was bid on or was this contract just awarded to
Preservation Company?
Dan Hudson, City Engineer
This contract is being awarded to Preservation Company based upon their experience. There was a different entity that
did the historic work for the project but he’s since retired. This company I'd say is the preeminent company in the area for
doing this type of work. They do nearly all the DOT related project work and DHR work. So I'll Know the company is
being directly awarded to them given their capability and experience with doing this type of thing.
Alderman Comeau
If | could follow up. Just so | understand the process a little bit. It seems silly to quibble over a smaller dollar amount in
the grand scheme of things. When | look at the breakdown of costs associated with this, it looks like there’s 65 hours of
labor for an architectural historian which is over $5,000; 30 hours for a project manager, 50 hours for a principle, and then
over $20,000 in material costs which to me seems excessive for a sign. Could you elaborate a little bit on what some of
these costs are related to?
Dan Hudson, City Engineer
Sure. So obviously they need to design the sign so they need to develop what will go in the sign. That’s a (inaudible)
process. They need to do a lot of historic research through old records, looking for old photographs, old maps, and also
just going through the history of the area to define what would be appropriate to put on the signs. That’s not done
independently. That’s in full collaboration with New Hampshire Division of Historic Resources and others. It’s time
consuming and collaborative type of effort. | can’t speak directly to the sign, design, and fabrication costs. Asked for two
signs, obviously they need to erect them on a support structure. The sign could take a variety of forms but they’re usually
pretty attractive signs and are made to last. That is how it breaks down. We're confident that this team — they’ve done a
lot of this. They do a lot of it so I’m confident that we'll get a good product in the end.
Alderman Comeau
One last follow up. So with this cost will they be handling the installation as well as the fabrication or is that something
they're going to hand off to us and have somebody like DPW erect the signs?
Dan Hudson, City Engineer
My understanding is that they will do the erection. This is a kind of a full package price is my understanding.
Alderman Comeau
Thank you.
Dan Hudson, City Engineer
You're welcome.
Mayor Donchess
Anyone else?
MOTION CARRIED
From: Kelly Parkinson, Purchasing Manager
Re: East Hollis and Bridge Street Intersection Improvements in the amount not to exceed $440,939.27 funded from
53107 Architect & Engineering Services/NHDOT Grant (Economic Development)
MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND APPROVE THE
