City of Nashua
Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
May 12, 2021
Memo #21-120
TO: Mayor Donchess
Finance Committee
SUBJECT: Cleaning Services in the amount of $46,800 funded from accounts 54200 Janitorial
Services
Please see attached communications from Camille Pattison, Transportation Manager, dated May 3, 2021
for project specific details related to this purchase. Below please find a summary of the purchase approval
request:
Item: Cleaning Services for the Nashua Transit Center and the Transit Administration
Building
Value: $15,600 per year for a 3 year contract term to total $46,800
Vendor: Bill’s World Class Cleaning Service Inc
Department: 186 Transportation
Source Fund: 54200 Janitorial Services
Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.
A competitive bidding RFP for this project was issued on 4/7/2021 and the following bids were received:
Vendor Location Amount Note
Bill’s World Class Cleaning North Hampton NH | $15,600/year
Pro City Cleaning Manchester NH $21,312/year
We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified
requirements.
The Community Development Division: Transportation Department, and the Purchasing Department
respectfully request your approval of this contract.
Regards,
Kelly Parkinson
Purchasing Manager
Ce: C Pattison
J Graziano
