ia) THE CITY OF NASHUA “the Gate City”
Division of Public Works
Street Department
To: Board of Public Works Meeting Date: February 24, 2022
From: Jonathan Ibarra, Superintendent
Street Department
Re: FY22 Winter Road Salt Change Order #1 (Value: $75,000)
A. Motion: To approve Change Order #1 to the contracts with Eastern Mineral and Granite
State Mineral for a net change in an amount not-to-exceed $75,000. Funding will
be through Department 161 Streets; Fund: General; Account Classification: 61
Supplies & Materials.
Discussion: The original budgeted amount of $465,000 for winter road salt was split between
two suppliers — as we have done in the past. Subsequently, City Purchase Order
#168089 was issued to Eastern Mineral which invoices for both entities. The cost
of Salt for FY22 increased substantially from last year’s price of $49.50 a ton to
$72.00 a ton. Due to this increase we were only able to procure 6,458 tons of salt
compared to FY21 9393 tons for the same budgeted amount of $465,000.This
Change Order is for additional road salt in an amount not-to-exceed $75,000 due
to the icy winter we have been experiencing.
This winter has been quite challenging due to the fluctuation of temperatures
during winter events which created significant icing resulting in the need to
increase the application rate of salt to maintain safe road conditions. Due to the
frequency of icing events, the budgeted salt supply has been all but depleted. At
this point with weather uncertainty, the intent is to maintain the level of salt on
hand in the city salt barn. The additional salt procurement will be given to
whichever firm can deliver right away.
Change Order No. | in the amount of $75,000 is for the following:
Additional Road Salt: N-T-E $75,000
FY22 salt purchases were made pursuant to NRO §5-84 (A)(3), purchases which
can be procured through cooperative intergovernmental purchase agreements. The
State of New Hampshire also provides additional purchasing authority pursuant to
RSA 21-[:17.
Contract pricing of $72.00 per ton remains the same. With the approval of this
change order, total approved salt purchases will be a not to exceed value of
$540,000.
9 Stadium Drive * Nashua, New Hampshire 03062 * Phone (603) 589-4750 * Fax (603) 589-3396
