Special Board of Aldermen 02-09-2021 Page 7
We had 108 laptops that needed to be deployed and when those are deployed they need to be purchased,
brought into the City, loaded with City software and security systems. We transferred 125 phones to what
we call “soft phones” by Jabber. We deployed printers and web cams, monitors and remote access
throughout the City.
Rich Berube our Web Site Designer worked almost daily with the Joint Information Center through the
Mayor’s Office to keep our Web Site updated for all of the community. We set up the virtual public
meetings via Zoom. CTV worked with the Mayor’s (audio cuts out)
President Wilshire
Director Kleiner you are on mute.
Director Kleiner
| apologize. We also, during COVID-19, had to research and implement the Coronavirus Federal Policies
which included timekeeping and payroll policies as well as the COVID-19 Leave Policies which the Board of
Aldermen adopted. We administered over 200 of these Coronavirus Act and employee FMLA leaves. We
counseled managers on COVID-related issues and questions. We worked with all Divisions on quarantine
and we utilized a hybrid approach of both in-person and virtual meetings to hire and have employee
orientations throughout the pandemic. We hired 85 employees and 60 DPW and Cemetery Seasonal
Employees during this time. I'd like to recognize our HR Department that worked very hard. They were
very innovative at meeting employees, meeting potential employees in areas even outside of City Hall to
meet their needs.
Our Payroll Department has never wavered and they have put tireless hours into making sure that all of our
City Employees had no interruption to their pay or their benefits during this time. And most of the time had
to be within the City building to get this done. We also had an Annual Open Enrollment which was
transitioned to virtual meetings and an online benefits selections process. And then we worked on the
safety team with the EOC and Director Kates. We helped provide Citywide Building Evaluations,
recommendations for Engineering, Administrative and PPE changes to those buildings. We worked in the
assisting and planning of the COVID-19 testing sites. And the implementation of protective barriers across
the City.
If you’ve been in City Hall, you will notice that everyone that enters City Hall, all employees all contractors
will go to the Risk Department when they enter the building. This is because we have a daily health
screening and temperature check on all employees. This includes 7 questions which are recommended by
the State as well as temperature checking also provides us being able to track employees should there be
an outbreak and should we have to conduct contact tracing.
We assisted Motor Vehicles with scheduling and appointments and we worked with the EOC on a Citywide
Reconstitution Plan which include the planning and procurement of supplies and technologies that our
Divisions would need to remain moving forward during COVID and after. Pam Andruskevich our GIS
support worked with the EOC providing maps and data. This was used not only for our EOC briefings that
were held daily but also for providing the public information via the website.
We worked with Economic Development and coordinated the moving of the Public Health Building to the
Landmark Building. As you know, the Public Health Building is under construction and several of us sit on
the Committee with Director Cummings on that project. Our Building Department worked with the City
Clerk with the setup of elections and temporary registration spaces. As you know, the City Clerk’s office
had a lot of work and scheduling and moving to different locations. And we also provide setting up of PPE
and working with them on recommendations for safety of temporary employees.
