Special Board of Aldermen 02-09-2021 Page 4
Payroll, IT, Purchasing, Risk Management, the Arlington Street Community Center and our Grant Writer.
Together we provide support day in and day out to all Divisions within the City of Nashua. And as you can
here, it’s along list. We also provide support to the community through services at the Community Center,
information on the City Website and programming on the Government TV Channel 16, Access Nashua,
Channel 96, and E-TV Channel 99.
We would like to focus this evening on a few of the projects undertaken this past year. Working with the
Mayor’s Office and Financial Services last Budget season we developed a new set of Budget Narratives
which you saw in the Fiscal 21 Budget. We worked with the Mayor and Financial Services on the Budget
in Budget preparation. We were joined by Kelly Parkinson, our new Purchasing Manager, who has updated
all of our Finance Committee forms; she is working on a purchasing manual update and vendor listing
which many of the Directors have asked for over the past few years. We have contracted with Shred-It for
City Hall shredding to get rid of some benefit and other forms which are sensitive in nature. We
implemented a paperless bid record management system. We are really trying to cut down on our paper
within the City and take advantage of our technology. We are working with Docuware as you know, on the
scanning of property record cards. We have actually had our first introduction to the system and we hope
to have that complete within the next couple of months.
We also are working on a new Contract Management System, a way to move contracts throughout the City
Divisions that have to weigh in and sign off on contracts, and an easier way to update them to the City
Website for public viewing. We instituted way back last year bi-weekly Administrative Services Division
Meetings. And the reason we did this was we wanted to take advantage of the various expertise within our
Division so that we can solve complex problems and develop new ideas. We have a lot of employees
within the Administrative Services Division that have very specific expertise and we have found that this
leads to very good collaboration and sometimes things that you wouldn’t necessarily think of once you have
a shared approach.
We developed the GIS Steering Committee, this was a Committee that is formed by DPW, Economic
Development, Community Development, Assessing, IT so that we can develop a more collaborative
approach to how we use GIS throughout the City and make sure that all of our Divisions are having their
needs met. Right now, Nick Miseirvitch is working with ESRI our provider to upgrade all of our software
and after that we have a new viewer that will be released. The viewer has been worked on by Pam
Andruskevich in GIS working with CDM Smith. As you know, we have been working on the Citywide Re-
evaluation which is going well. You can find updates on the City website.
Recently we started with a Committee from the Division who is working on updating all of our city policies
and developing a process to ensure distribution to all City employees. We know that this issue was raised
at least within Assessing awhile back and we want to make sure Citywide that our employees have access
to the best information that we can provide.
Back in 2020 Pamela Davies joined as our Grant Writer. Pamela has been very busy. This is a shared
position with the Nashua School District. She jumped right in, she established relationships with all of our
leadership both at the Schools and across the City. She created a method for searching grants, utilizing
different grant databases, developed a grant calendar and has been busy building grant applications for all
of our Divisions. You can see here a list of some of the grants that she has been successful in receiving.
Twenty-five applications were submitted; 12 grants to date, almost $142,000.00 brought in for the Nashua
School District and almost $1.3 million for the City of Nashua. And then she worked with the United Way
on getting a grant for regional kindergarten readiness. So it’s a total of $1.8 million and that is certainly a
lot of hard work for one individual.
Looking at the Building Projects that we have accomplished and are still underway within the City. So as
you know, we issued you a report on the Court Street Theater, so you might have read about the Fire
Suppression System and the Alarm Panel Upgrades. We completed the Aldermanic Chamber Renovation
which hopefully you will be back in and get to use.
