A special meeting of the Board of Aldermen was held Wednesday, February 26, 2020, at 7:02 p.m. at City
Hall Auditorium, 3 floor.
President Lori Wilshire presided; City Clerk Susan K. Lovering recorded.
Prayer was offered by City Clerk Susan K. Lovering; Alderman Ernest Jette led in the Pledge to the Flag.
The roll call was taken with 10 members of the Board of Aldermen present; Alderwoman-at-Large
Shoshanna Kelly, Alderman June Caron, Alderman-at-Large Ben Clemons, Alderman Tom Lopez, and
Alderwoman Elizabeth Lu were recorded absent.
President Wilshire
| did hear from Alderwoman Kelly, Alderman Caron, Alderman Clemons and Alderwoman Lu that they were
unable to be hear this evening. For the Special Meeting for the Budget Review Committee, | will turn this
meeting over to Alderman Dowd.
Chairman Dowd
Ok this evening we are going to have a Public Hearing before the Budget Review on R-20-012, Authoring
the Mayor and City Treasurer to Issue Bonds not to Exceed the Amount of $1,100,000.00 for the Public
Health and Community Services Division Building Renovations. Before we take testimony, who is going to
present? That would be Director Cummings.
Tim Cummings, Director of Economic Development
Thank you Mr. Chair, for the record Tim Cummings, Director of Economic Development. | am here before
you this evening asking for a favorable recommendation of R-20-012. You have a handout before you, but
what | was going to do is just quickly go through a few slides | put together which will hopefully help
orientate everyone and give folks a better understanding of what we are looking for this evening.
This every first slide just shows the facade, the outside rendering of 18 Mulberry Street and the current site
plan configuration. We are here before you to ask for an update of the authorization that was done in 2009.
Tonight we are seeking a request to increase that authorization to $3.6 million, essentially a $1.1 million
increase. This is housekeeping in nature; bringing the project authorization up to current cost estimates
due to inflation. Prior to the request, we were basing our authorization on concept plan and design. Since
we have started working on the project in earnest last year we have undertaken the following steps.
We have put together a project team to advance the building renovations, both external consultants and
various internal departments and we are meeting regularly to make a project start date of Spring ’20. We
have completed concept design, schematic design and design development. We are hoping to complete
construction documents in the next few weeks. Construction manager has been procured and has been
working with us throughout the entire design process; we are using Martini Northern as our construction
manager. This project has not changed materially since it was originally scoped, and is predominately
being undertaken to meet ADA requirements by adding an elevator. But we will also be replacing the roof
which has come to its end of life; doors, windows, floors, mechanical equipment which have come to all of
its end of life. There will be additional miscellaneous tasks undertaken but | highlighted the major project
elements.
So before you is just a quick slide that shows you what the first floor looks like and | wanted to show this to
you because | really just want to show you the major reconfiguration of what is going to occur in the
building. Basically right now when you are entering on the first floor, the ground floor, you walk back and
you typically walk along the side here to the rear of the building to go down into the basement or go up.
