Board of Aldermen 03-16-2020 Page 35
$100,000.00 and Director Kleiner you said that there are 100 employees already able to remotely work
from home.
Director Kleiner
So there’s 100 employees that have access. There are currently only 20 licenses. So of those 100
employees, only 20 people could sign on remotely.
Alderman Caron
OK so you are trying to expand that. But my question to you is how many more people are you
looking that would be able to work from home to be able to sign? Because this is a lot of money and |
am just trying to establish, we have more than 200 people that work for the City. So how are you
going to choose who is going to be able to do that and how many more are you looking to add to this
licensing problem?
Director Kleiner
So there’s two parts of it; there’s the part of buying the additional server to be able to house the
licensing that we need. We would actually like to get to a point where we do buy 80 licenses so that
we establish 100 licenses. There may be only some employees that sign on. It’s the difficulty in
figuring out when people do sign on. You don’t want to flood the system and you want to make sure
that you have enough capability. So the Division Directors working with Emergency Management,
they have figured out and identified who those essential personnel need to be. SO we will work
through that matrix of giving out those licenses but had 100 employees that had access, you know,
that had signed up when we only had 20 licenses. We got a flood of additional employee requests
since we have been doing this exercise. So we really think building ourselves up to that 100 is
important, just so we can meet critical functions.
There’s the $25,000.00 for the server, $26,000.00 for the additional Citrix licenses; then there’s
another $1,200.00 to $1,500.00 in soft phone access. Then they are still doing research on how much
the two-way authentication would cost and then there’s the cost of just today the 10 Chromebooks and
20 laptops. So right there you are already at about $80,000.00 and as we look at the additional
software, we want to make sure we have money for that without coming back.
Alderman Caron
OK | appreciate that and | am glad to see that your Division Directors are already looking at what
employees should be doing this because | am thinking of some departments that really are not, they
are essential but they are not essential at this point in time, because let’s face it, you are not playing
baseball, you are not playing basketball, all of these things are closed off to people. So staff in that
particular department, it’s not necessary for them to do that. They could actually work in the office for
an hour. But | just wanted to establish that $100,000.00 to make sure that people understood that you
may have 100 employees that can go on-line and work from home but not necessarily all at the same
time because you only have a limited amount of licenses. Alright, thank you.
