Agenda Link
Resource Request Process
1. Requestor develops order details
a. Order details include: type, quantity**, needed date, delivery location,
justification, preferred vencor/source
b. **orders should project a 2-3 week turnaround time for critical supplies. Order
enough to last until the next shipment.
2, Requestor submits Resource Reauest Form
a. lf your Division can purchase the order directly you still need to submit a request
to the EOC for tracking and reimbursement purposes
3. Nashua OEM will review all Resource Requests
a. if the resource exists within the Nashua OEM will forward to the appropriate
Division
b. If the resource does not exist within the City and can be provided by the State,
Nashua OEM will also submit the request fo the Siate EOC on WebEOC OR
Stephanie Locke at DHHS (ACS ONLY}
i. ifthe State EOC does not have the resource or can not procure it, we will
forward to Administrative Services
G. Ifthe resource needs to be ordered locally, OEM will farward to Administrative
Services
i. Admin Services will find a vendor io fulfill the request and issue a PO
ii. Admin Services will notify the Requestor and OEM of the PO and
expected delivery date on the Resources tracking sheet
4. Nashua CEM will update the resource tracking sheet
5. Admin Services will notify the requestor of the delivery date.
a. Admin Services will coordinate transportation, loading, unloading if needed
§, Once delivered the requestor will confirm delivery and amount with Admin Services and
OEM.
inventory Reporting Process
Any Division issued PPE or other disposable supplies should complete the inventory
reporting form Daily.
1. City Division or Task Force POC enters inventory here
2. Janet will calculate PPE levels across the City and by Division
a. Produce a report with inventory levels, burn rate, and anticipated resupply needs
on Monday and Wednesdays
