ges\ THE CITY OF NASHUA ‘The Gate City’
Financial Services Division
Office of the Chief Financial Officer
TO: Mayor James Donchess
FROM: John L. Griffin and Rosemarie Evans
DATE: May 12, 2020
RE: Recommendation to Extend Melanson Heath & Company
Contract
The purpose of this communication is to recommend extending the existing
contract with Melanson Heath & Company for services to audit the City’s
general-purpose financial statements and schedules for the fiscal years (FY2020)
and FY2021. The contract amounts are $122,500 and $125,000 for the FY2020
and FY2021 audits respectively.
During the past several years, this firm has provided audit services for the City’s new
Lawson Financial Systems including General Ledger, Payroll, Accounts Payable,
Procurement, Cash Receipts and Fixed Assets. The familiarity that the incumbent has
with the former ADMINS system has proven to be most helpful.
As the City continues to convert several of its critical legacy systems from ADMINS to
newer systems, the institutional knowledge of the audit firm of the systems is
important. MUNIS software property tax billing has been successfully operating for
several years and utility billing for wastewater is continuing through the implementation
process.
In summary, given the institutional knowledge of the City’s financial systems, it is
important to maintain the services from the incumbent external auditor — Melanson
Heath & Company for continuity purposes.
229 Main Street « Nashua, New Hampshire 03060 « Phone (603) 589-3173 e Fax (603) 589-3168
