SANBORN HEAD 20 Foundry Street
Building Trust. Engineering Success. Concord, NH 03301
Mr. Jeff Lafleur December 8, 2021
Solid Waste Superintendent
Nashua Division of Public Works, Solid Waste Department
840 West Hollis Street
Nashua, NH 03062
Re: Budget Update to Provide Design and Permitting Services
Phase III Stage 2
Four Hills Landfill
Nashua, New Hampshire
Dear Jeff:
Sanborn, Head & Associates, Inc. (Sanborn Head) is pleased to provide the City of Nashua
(City) with this budget update to our original April 7, 2021 proposal (enclosed) to provide
design and permitting services associated with the Phase III Stage 2 (Stage 2) expansion at
the Four Hills Landfill in Nashua, New Hampshire. As described in our September 13, 2021
correspondence, the City partially funded this project by issuing a $20,000 purchase order
(PO 166533) for Sanborn Head to get started providing initial Stage 2 services. As described
in the original proposal, the total fee to complete these services is $86,000.
Based on the City’s request, Sanborn Head is providing additional budgetary costs with this
update to provide bid-phase services related to the project. As part of these services, Sanborn
Head’s bid-phase services shall include the following:
=» Preparing the bid documents (i.e., summary of work, schedule of values, and bid item
definitions);
=» Preparing for and attending/moderating the mandatory pre-bid meeting;
» Fielding and responding to contractor questions through written addenda;
s Assisting the City with any contractor interviews;
=» Reviewing contractor bids and provide selection recommendations; and
=» Coordinating with the City throughout the bidding process.
Based on recent discussions, we understand that City intends to bond the remaining funds
needed to complete the scope of the project.
BUDGET ESTIMATE AND BASIS OF BILLINGS
The estimated budget for Sanborn Head to complete the remaining scope of services
described above is $91,000. This fee represents the original fee estimate, less $20,000 for
the purchase order already issued to Sanborn Head plus an additional fee of $25,000 to
provide the requested bid-phase services. Billings for our services will be based on actual
SANBORN, HEAD & ASSOCIATES, INC. www.sanbornhead.com
