December 8, 2021 Page 2
20211208 Updated Budget Increase Letter.docx
projects, we recommend that the City still budget for Sanborn Head to respond to a technical
review comment letter as well.
Additionally, a series of meetings and a public hearing will be required before the NHDES
issues a permit. Therefore, Sanborn Head is providing an updated budget for the following:
=» Prepare for and attend two (2) meetings with the NHDES Solid Waste Bureau to discuss
the project and their comments;
= Prepare for and attend a public hearing, which is required as part of a Type I-A PMA; and
=» Coordination with the City.
Bid-Phase Services
Based on the City’s request, Sanborn Head is also providing budgetary costs to provide bid-
phase services for the project, which will include the following:
» Preparing the bid documents (i.e., summary of work, schedule of values, and bid item
definitions);
s» Preparing for and attending/moderating the mandatory pre-bid meeting;
s Fielding and responding to contractor questions through written addenda;
s Assisting the City with any contractor interviews;
=» Reviewing contractor bids and provide selection recommendations; and
=» Coordinating with the City throughout the bidding process.
Updated Budget Adjustment
As previously mentioned, Sanborn Head recommended that the City budget $215,000 to
complete the permitting of Phase IV as well as the construction-related items for the first
stage of Phase IV (i.e. Type I] PMA and bid documents). Considering the City issued
individual purchase orders for the completed tasks listed above, our revised opinion of cost
for the remaining services is $210,000, broken down as follows:
=» Permits Support Services
a Second Solid Waste Bureau completeness review letter - $20,000
ao Solid Waste Bureau design review letter - $70,000
o Support & meetings - $15,000
= Type II PMA and Construction Documents - $80,000
a Bid Phase Services - $25,000
The budget estimate is based on our Fiscal Year 2022 fee schedule with the City and may
need to be adjusted for specific tasks (e.g., bid-phase services) based on the start date of the
services.
SANBORN HEAD
