4. Records.
Retention. The Contractor will retain, and will require its subcontractors of all tiers to retain, complete and readily
accessible records related in whole or in part to the contract, including, but not limited to, data, documents,
reports, statistics, sub-agreements, leases, subcontracts, arrangements, other third party agreements of any
type, and supporting materials related to those records.
Retention Period. The Contractor agrees to comply with the record retention requirements in accordance with 2
C.F.R. § 200.333. The Contractor shall maintain all books, records, accounts and reports required under this
contract for a period of at not less than three (3) years after the date of termination or expiration of this contract,
except in the event of a dispute, or litigation or settlement of claims arising from the performance of this contract,
in which case records shall be maintained until the disposition of all such dispute, litigation, appeals, claims or
exceptions related thereto.
Where the City is not a State but a local government and is the FTA Recipient or a subgrantee of the FTA
Recipient in accordance with 49 C. F. R. 18.36(i), the Contractor agrees to provide the City, the FTA Administrator,
the Comptroller General of the United States or any of their authorized representatives sufficient access to any
books, documents, papers and records of the Contractor which relate to this contract for the purposes of
inspection, making audits, examinations, excerpts and transcriptions as reasonably may be required. Contractor
also agrees, pursuant to 49 C. F. R. 633.17 to provide the FTA Administrator or his or her authorized
representatives including any PMO Contractor access to Contractor's records and construction sites pertaining
to a major capital project, defined at 49 U.S.C. 5302(a)1, which is receiving federal financial assistance through
the programs described at 49 U.S.C. 5307, 5309 or 5311.
The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy
excerpts and transcriptions as reasonably needed.
Access to the Sites of Performance. The Contractor agrees to permit the City, the FTA Administrator, the
Comptroller General of the United States or any of their authorized representatives and contractors access to the
sites of performance under this contract as reasonably may be required.
5. Civil Rights.
a. Title VI of the Civil Rights Act of 1964
The Contractor agrees to comply with all requirements of Title VI of the Civil Rights Act of 1964, 42 U.S.C. §
2000d section 303 of the Age Discrimination Act of 1975, 42 U.S.C. §6102, section 202 of the Americans with
Disabilities Act of 1990, § 12132, and Federal transit law at 49 U.S.C. § 5332, all as amended as well as USDOT
regulations, "Nondiscrimination in Federally-Assisted Programs of the Department of Transportation", 49 CFR
Part 21. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and other
implementing requirements FTA may issue.
b. Equal Employment Opportunity
The Contractor will not discriminate against any employee or applicant for employment because of race, color,
creed, sex, disability, age, or national origin. The Contractor agrees to take affirmative action to ensure that
applicants are employed, and that employees are treated during employment, without regard to their race, color,
creed, sex, disability, age, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates
