this process. The appropriate Bureau Commander or designee may extend
the one-week limit due to the unavailability of the senior employee(s).
The only valid reason for a senior employee not to sign off the vacation
request is due to a conflicting vacation usage by the senior employee. If
not completed previously, the senior employee must complete a vacation
request within one (1) week. If the senior employee does not complete his
vacation request or sign off the less senior employee’s vacation request,
the requesting employee will document the circumstances via an
intradepartmental memorandum, attach it to the vacation request, and
submit it to his Bureau Commander or designee for initial approval.
Approval of Individual Vacation Days: In written form, employees are
to request individual vacation days at least three (3) days prior to their use;
however, supervisors may waive this time restriction.
Responsibilities of Supervisors: Potential workloads, manpower
requirements, or any possibility of an emergency situation are
considerations of a supervisor before approving usage. Upon receipt of
the vacation request, supervisors will respond as soon as possible, but
within two (2) weeks of receipt of the block week vacation request. Due
to the limited time frame of individual vacation days, supervisors will
respond to the vacation request prior to the date of the requested use.
Number of Employees Allowed at One Time: The number of employees
allowed on vacation at one time shail be determined by the Chief or his
designee and shall not be affected by the availability of police officers,
Final Approval: Before final approval by the employee's supervisor, the
accrual of the necessary vacation time needed must be verified by the
appropriate personnel in the Financial Services Division.
1, The appropriate form will be completed by the supervisor or
employee, and forwarded to the appropriate Financial Services
Division personnel.
W
After approval, the form will be sent back to the employee's
Bureau Commander and the employee will be notified.
Resolving Conflicts: If a conflict arises in the use of vacation time
among employees, the Bureau Commander or designee will resolve any
conflict. The Bureau Commander or designee will use the following
hierarchy in order to resolve conflicts:
Merit Supervisors
Senior Full-Time Employees
Junior Full-Time Employees
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