\ THE CITY OF NASHUA “the Cate City
Economic Development
To: L. Wilshire, President
From: T. Cummings, Director
Ce: Members of the Board of Aldermen
Date: July 27, 2020
Re: Communication —- Approval & Place on File A Contract Amendment for Professional
Engineering Services related fo the Nashua Downtown Riverfront Implementation Project
Hayner/Swanson, Inc.
The Tax Increment Financing Development Program and Financing Plan adopted by the Board
through the passage of O-18 -006, states that the City Economic Development Director shall be
the Administrator of the District and shall have the power to, inter alia, “negotiate and sign,
upon the approval of the Board of Aldermen, any contracts relative to the design, engineering,
construction, or operations of any phase or component of the activities proposed under this
Plan.”
On May 26, 2020, the Board approved the attached Professional Engineering Services Contract
related to the Nashua Downtown Riverfront Implementation Project with Hayner/Swanson, Inc.,
along with Exhibit B outlining the scope and basis for fees.(“HSI Contract”) The HSI Contract
is the City’s standard Professional Engineer services contract.
Hayner/Swanson is the project Surveyor and the work as described in the concept plan contract
with VHB needs to occur. The HSI Contract brought Hayner/Swanson on board with a limited
scope of work and fee to start assisting with the project separate from being a sub consultant to
VHB. Further work is required, however, and the proposed amendment transfers $86,205.00
from Purchase Order 154005, as the attached correspondence by VHB describes, and move the
scope of work described in the amendment from Hayner/Swanson as a sub to VHB to
Hayner/Swanson as a direct contractor for the City. The balance of the quote will come from
the TIF account created for the implementation of the downtown riverfront project.
Pursuant to NRO §5-91 relative to Contract Amendments and in conforming with the Tax
Increment Financing Development Program and Financing Plan, I am requesting the approval of
the Board of Aldermen for the award of the attached contract amendment of $118,730.00.
Following is a table to better show the sources of funds:
Release/Transfer of VHB PO 154005 | $86,205.00
Riverfront TIF Account | $32,525.00
Total | $118,730.00
